Running a longarm quilting business means you're constantly switching between quilt maker, client manager, bookkeeper and scheduler. Most of us start out with a notebook and a calculator, and somewhere between the third binding quote of the day and trying to remember whether that customer wanted cotton or wool wadding, things start to fall apart.

The Longarm Business Hub is a Notion template I built for my own longarm business - and it's completely changed how I manage my day.

What makes this different from every other business tracker?

The big thing - and the reason I spent months building this - is the automatic pricing. You enter your rates once, in a simple table. After that, every job calculates itself. Enter the quilt dimensions, select your services, and the costs appear. Quilting, binding, wadding, backing, trimming, piece backing - all of it. No formulas to figure out, no calculator sitting next to your machine, no second-guessing whether you remembered to add the wadding.

What's inside the Longarm Business Hub?

Automatic cost calculator - set your rates once and every job calculates from those rates. Works for Australian quilters pricing by the metre, US quilters pricing by the yard, and everything in between. The system handles the unit conversions so you don't have to.

Quilt Queue - a visual board showing every job in your pipeline. Not started, in progress, done and paid. Drag jobs between columns as they move through your studio. At a glance you can see exactly what's waiting, what's on the frame and what's finished.

Client database - every client, every quilt, all their history in one place. You can even see the quilting pattern you used on their last quilt right next to the job name - incredibly handy when someone rings to say "can you do the same design as that one you did on my grandmother's quilt?"

E2E Pattern library - upload photos of your pantographs organised by category. When a client asks what designs you have, you can show them right there on screen (or even send them a link to browse themselves).

Income tracker - see exactly what you've earned this month, this week or this year. All pulling automatically from your completed and paid jobs.

Tasks, suppliers, notes - everything you need to run a small business in one place, without ten different apps.

Works on everything

Mac, PC, iPad, iPhone, Android - anywhere you have Notion, you have your business. The free Notion plan is all you need (no paid subscription required).

A note on Notion

Notion is a free app that works like a smart notebook crossed with a spreadsheet. You don't need to be technical to use it - everything in the Hub is already set up and ready to go. There's a full written setup guide inside the template, plus a video walkthrough so you can see exactly how it all works before you touch a thing.

What other longarm quilters have said about the original 2014 version

"This tracker is AMAZING! Thank you so much for sharing this with the world! It is so intuitive to use, and you thought of everything! And YES, this template is worth WAY more than what you're charging for it!" - Laura, Longarm Quilter

About me

I'm Lyndelle from The Quilt Room in Melbourne, and I've been running my longarm business for over ten years. I built this template because I needed it. I was tired of calculating quotes by hand and losing track of who wanted what. The Longarm Business Hub is what I use every single day to run my business - and now it's available for yours.